Rental Policy

Kit Carson Lodge is a summer resort open from June to October, subject to weather. Reservations are accepted year-round and can be made by calling us at 209-258-8500 or online through this website. Many of our accommodations are reserved more than a year in advance during the high season. Please review the rental policies below. Thank you for your interest in our historic resort.

Payment Policies:

 

• Stays of one night must be paid in full at the time of reservation.
• Stays of two nights require a deposit of one night plus tax.
• Stays of three nights or more require a deposit of 33%.

Online reservations will be charged a deposit of one night plus tax at the time of the reservation. Management will confirm the reservation and charge the balance of the deposit required above to the credit card used, and a confirming receipt will be sent to the email provided. Cabin reservations made within 60 days and hotel reservations made within 14 days of arrival will be charged the entire amount of the reservation and are non-refundable.

Cabins must be paid in full 60 days prior to arrival. The lodge will post the final payment to the credit card on file 60 days prior to arrival.

Hotel rooms must be paid in full 14 days prior to arrival. The lodge will post the final payment to the credit card on file 14 days prior to arrival.

Forest Service Fee:

A 4% fee, per night, is assessed to all reservations to fund the special use permit paid to the United States Forest Service for the use of the land that Kit Carson Lodge is built upon.

Preservation Fee:

Preserving the character and quality of a historic resort comes with a cost. Added to that is being located in a beautiful but severe environment in winter that makes maintenance and preservation a high priority. The Lodge has established a $25 per night preservation fee in lieu of paying a traditional resort fee for amenities such as Wi-fi in the lobby, or parking, which are provided with no charge. This fee will be used for continuing upgrades and maintenance of the resort to make our guests' stay more enjoyable and keep this wonderful place in a condition to welcome generations to come.

Cancellation Policies:

Cabin reservations cancelled within 60 days and hotel reservations cancelled within 14 days prior to arrival are the guests' responsibility. We will attempt to re-rent the accommodation for you, but if we are unable to do so, you are still responsible for 100% of the reservation cost.

There is a $40 cancellation processing fee for all cancellations made 60 days or more prior to arrival for cabins and 14 days or more prior to arrival for hotel rooms.

The Lodge does not extend refunds for late cancellations or early departures initiated for reasons beyond the Lodge's control.

Pets

All cabins with the exception of Snowshoe and Cottontail, are designated pet-friendly. No dogs are allowed in the hotel rooms. A fee of $75 per day will be added for a dog to stay in any designated accommodation.

Dogs are not permitted in the hotel rooms or non-designated cabins. Having a pet in one of the designated cabins must be part of the reservation process and we must be notified at the time of the reservation. Any pets found in non-designated accommodations will be required to leave immediately and the accommodation may be subject to additional cleaning fees.

Dogs must be well-behaved, quiet and under control at all times. Dogs must never be left alone in accommodations or vehicles on the property. Dogs must be on a leash when outside of the cabin even when on the deck. Dogs are not allowed on furnishings or beds in the cabins. Dogs that are found to be disruptive (barking, menacing, biting, nipping) will be removed from the property by the owner immediately. No refunds for unused nights will be provided due to an unruly pet.

Dogs are not allowed on our private beach, with the exception of those dogs that are being taken in motor boats with their owners. They are allowed to travel to and from the boat only.

Guests come to the lodge for a quiet experience; barking dogs will be asked to leave immediately.

Damage to the cabin, including but not limited to furnishings, draperies, screens, windows, doors, decks, railings, flooring, and linens, is the responsibility of the renter of the accommodation regardless of ownership of the subject pet. Any damage that occurs during your stay is expected to be reported immediately to management to work out the cost to repair or replace. Unreported damage costs for repairs and replacement above the deposit will be charged to the credit card on file including reasonable costs for labor.

Dogs are not allowed on the Lodge deck at any time. They can be tied below the deck during restaurant meals as long as they are quiet, well-mannered, not bothering other guests and on a leash. Owners are not allowed to feed their dogs from the Lodge deck.

Service animals are not subject to the pet policy and are always welcome at the Lodge. Emotional support dogs do not qualify under Federal Law as service animals and are subject to nightly fees and the limitations listed above.

No pets are allowed on our Pontoon boat and paddle boats. Motorboats, Kayaks, and Canoes are ok for pets.

Housekeeping

The cabins have complete kitchens with a stove, an oven and a refrigerator with a small freezer. Kitchens are fully equipped with utensils, pots, pans, plates, glasses, etc. The Lodge provides bed linens, towels, bar soap, dish soap, toilet paper, trash can liners, salt, pepper and matches. Please bring all other consumables. Guests are expected to keep and leave housekeeping cabins clean, including washing dishes prior to departure. Receptacles are available throughout the property to dispose of trash. A cleaning fee of $100 will be assessed for cabins left dirty.
Our hotel room guests are provided with daily housekeeping services each morning. To receive your complimentary housekeeping services, please display your make-up room tag on the outside of your door no later than 10:30 AM.

Maximum Occupancies

Maximum occupancies for rooms and cabins are strictly enforced. All persons are included in occupancy, regardless of age. Only registered guests are allowed to use rooms/cabins and resort amenities.

Children

Due to noise transmission, children under the age of 10 are not recommended as overnight guests in the hotel rooms or the Cottontail/Snowshoe duplex. Families with very young children are encouraged to stay in cabin accommodations.

Individuals under the age of 18 who wish to rent accommodations must have a valid credit card in their name and parental permission to rent the accommodation.

Fire Danger

The Lodge is located in the National Forest, and fire danger is a key issue. Smoking of any kind is not permitted in the accommodation or on any decks throughout the property. A $500 cleaning fee will be assessed to any guest who smokes inside the accommodations. Cooking grills are provided at the housekeeping cabins. Grills brought in are to be placed in designated areas and are not to be used on decks at any time. Cooking is not allowed in hotel rooms or hotel decks. Feeding forest animals is not permitted.

Hair Dryers/Coffee Pots

We recently upgraded our electrical capacity and are now providing K-Cup style coffee makers in each unit. Coffee K-Cups are provided in the hotel rooms. Cabin guests are encouraged to bring K-cups with them, or they may still use our filter system to make drip coffee as usual.

Guests are welcome to bring a hair dryer to use in the accommodations.

Check-in/Check-out

Check-in for cabins is at 4 PM, while check-in for hotel rooms is 2:00 PM. Check-out is at 11 AM for all accommodations. A fee of $50 per 1/2 hour past the check-out time will be assessed for all late check-outs up to the rate for an additional day. The Lodge closes each night at 8 PM. Please call to make arrangements for keys if you will be arriving after 8 PM.